Microsoft Office 365 is a cloud-based email application. Office 365 going popular day by day just because Microsoft provides many advanced features like Office applications, Enterprises and team collaboration, Videos & Presentations, Tasks & Project Management, Business Application Platform, Application for small business, OneDrive file storage, Skype for business, SharePoint, Cloud Platform, Mobile Friendly etc. You can navigate Office 365 in your phone and you can also use the o365 into MAC PCs/ Phone / Tablet. That’s the reason many organizations are migrating other email-clients to Office 365 Cloud platform.

Why Need to Backup Office 365 Cloud Mailboxes?

Nowadays most people and organizations prefer Office 365 just because it provides many advanced features and security. It works on cloud platforms so it has many kinds of risks and Microsoft provide 50 GB space to store data after that it deletes or removes oldest emails, to save all emails user need to create a backup of Office 365 mailbox.

Find the Best 5 Office 365 Backup Solutions!

Here I am going to explain, all the possible ways to Export Office 365 Mailbox into PST format, follow these all given instructions, and choose a best o365 backup solution to Export cloud mailbox into PST.

Method 1: Backup Office 365 Mailboxes using Microsoft Outlook

If you are trying to export your Office 365 mailbox with the help of Outlook, then you need to configure your Office 365 Account into Outlook like 2016, 2013, 2010, 2007, and 2003 etc versions.

Once you connect your O365 account into Outlook you can easily export Exchange mailbox to PST format. Follow these all given instructions to store Office 365 Mailboxes data into Outlook PST format.

Step 1: Open your Outlook account and click to File option.

Step 2: Few options will appear on the screen then go to Open & Export >> Import/Export.

Step3: Now a popup will appear, just select Export to a File and Next.

Step 4: After that, choose the Personal Data File (.pst)>> Next.

Step 5: Then you will see again a new window will open so just check on Includes Subfolders box and hit on Next.

Step 6: Here you need to browse the location where you want to store the backup file and click Finish.

Step 7: After clicking finish you can put the password if you want otherwise hit on Ok.

Note: If the Exchange Server is corrupt or offline this method will not work. At this time you need to use a tool to export Office 365 mailbox.

Method 2: Export Exchange Online Mailboxes to PST using eDiscovery

You can also use the eDiscovery method by login with the Office 365 Admin account. This is another way provided by Microsoft to export Office 365 mailboxes into PST format manually. Use this step by step process to create O365 Cloud Mailbox backup into PST format.

Step 1: Firstly, you need to log in your Office 365 Admin Account and select Security & Compliance by clicking Admin Center. Then Permission>> eDiscovery Manager and go to eDiscovery Administrator’s Edit option.

ediscovery permission

Step 2: After that click Choose eDiscovery Administrator>> Add>> select the member>> Add >> Done >> Save>> close.

Step 3: Now you need to go back into Security & Compliance window >> Search & Investigation >> eDiscovery and click on Create a Case than the Case Name and Save it.

eDiscovery case

Step 4: After creating the case just open it. Once the case will open then Search>> Modify and check the Exchange Email option and Save >> Save & Run it.

modify location

Step 5: Once you done you need to Type the job name and Description in a new window and Save, here you can see all mailboxes on the screen, now click More >> select Export results option.

export result

Step 6: The Export result window will open then choose the options >> Export

Note: Don’t check on Enable de-duplication for Exchange content.

Step 7: After that click Export and open the created backup file. Here you need to hit on Copy to clipboard >> Download results. And install the downloaded eDiscovery Export Tool.

download result

Step 8: Lunch the eDiscovery Export Tool and paste the copy clipboard path, give the location by clicking on Browse, when it’s done hit on start.

save pst

That’s it. After complete the process your Office 365 backup successfully store in your PC.

Method 3: Using MailsDaddy Office 365 Backup Tool

Here I am going to explain one more method which is a third party tool, The MailsDaddy Office 365 Backup Tool is the best application to store Exchange Online mailbox data into PST format and it is very easy to use. With this software, you can export all Office 365 mailboxes into PST or other formats like MBOX, MSG, and EML etc.

The tool has many advanced features:

  • Support backup of multiple Office 365 mailboxes with Admin login.
  • Export Exchange Online mailbox data into PST or other formats like MBOX, MSG, and EML etc. within a few clicks.
  • Download all data like emails, calendars, contacts, tasks, appointments, and attachments of Office 365 Mailbox.
  • Export only o365 Calendar and contact data into ICS & VCF file format.
  • Create a backup of selected folders of o365 cloud mailboxes.
  • Provide Impersonation option for Business & Enterprise License users.
  • There is no size limitation.
  • Provide a free trial version of this tool to evaluate the features before buying a license.

Method 4: Veeam Backup for Microsoft Office 365

There is another backup tool which is Veeam Backup for Microsoft office 365. It also exports the O365 Mailbox data in the cloud. This software has many features.

  • Store Office 365 Data into PST formats.
  • Export single and multiple Office 365 mailboxes to PST.
  • The tool protects hybrid emails.
  • It controls all Office 365 backups from one location.
  • Recover the deleted Office 365 mailboxes.

Method 5: Backup and Restore Office 365 Mailboxes using CodeTwo backup

Here is another Office 365 backup solution by using which you can create a backup of Office 365 mailbox into PST format.  The software allows you to make full backups of Office 365 mailboxes.

Key features of CodeTwo Backup for Office 365:

  • Provide Cloud Backup store on a virtual machine.
  • Export office 365 mailbox invisible.
  • Provide Schedule backup or automatic backup option.
  • Convert Office 365 cloud mailbox into PST.

Conclusion: In this article, I explain all possible methods to Export Exchange Online Mailbox to PST format, and here I also discuss the third-party tools by using which you can easily Create Backup of o365 Cloud mailbox. Now you can use the Best Office 365 Backup solution to Export Mailboxes into PST format.

But in the manual methods, you can see that both processors are not easy for the non-technical person and time-consuming. So I recommend you to use a suitable third-party tool. If you still have any doubt just leave a message on the comment box. I would be happy to help you.